Excel Explained: Managing Large Spreadsheets

When it comes to managing large spreadsheets, users often feel stressed about a multitude of issues. In this beneficial presentation, Excel expert David Ringstrom, CPA, demonstrates several ways you can manage large spreadsheets with aplomb. His tips will help you save time, improve the integrity of large workbooks, avoid repetitive tasks, and much more.

David demonstrates every technique at least twice: first, on a PowerPoint slide with numbered steps, and second, in Excel 2016. He’ll draw to your attention any differences in Excel 2013, 2010, or 2007 during the presentation as well as in his detailed handouts. David also provides an Excel workbook that includes most of the examples he uses during the webcast.

Covered Topics:

• Switching between Custom Views by way of a hidden drop-down list you can enable on Excel’s Quick Access Toolbar.
• Restoring "classic" Print Preview functionality in Excel 2007 and later.
• Seeing how to view two worksheets from within the same workbook at the same time.
• Avoiding repetitive work by creating a keyboard shortcut for Excel’s Freeze Panes feature.
• Saving time when aggregating data from multiple worksheets with Excel's INDIRECT function.
• Understanding the difference between manual and automatic calculation modes in Excel.
• Using Excel's Custom Views feature to apply different print settings, including orientation and margins, to a single worksheet.
• Learning the power - and the risks - of grouping worksheets.
• Using the Group and Ungroup feature to expand or collapse rows and/or columns.
• Simplifying repetitive tasks by creating your own keyboard shortcuts.
• Learning a simple technique that can reduce the size of a large Excel workbook by 1/3 or more.
• Learning how to deal with annoying changes to Print Preview in Word 2010 and later.

• Apply the Watch Window feature to monitor and to navigate key worksheet cells.
• Identify how to use Custom Views to manage the hidden or visible status of columns, rows, worksheets, print settings, and more.
• Implement the INDIRECT worksheet function to create simpler summary spreadsheets.

Webcasts, audio conferences, and podcasts are presentations that you attend via the Internet, phone, or mobile device at a specified date and time for "live" versions, or at your convenience for "recorded" and "On-Demand" versions.

The live versions are interactive, meaning that participants can ask questions in real time, plus are a very cost-effective form of training because 1) you receive fast, convenient learning without any out-of-office time; 2) you can invite as many colleagues as you'd like to listen in on a single phone line; 3) you incur no travel expenses; and 4) you and your colleagues are back at work immediately after the session ends!

And though with recorded versions you do lose the ability to ask questions, you gain the ability to hear the presentation numerous times and to share it with others in your office.

Handout materials and the phone number for live presentations are made available to you prior to the event via email from the presenter and from the "MyAccount" link on the menu bar. Copies of the presentations are included with recorded versions.

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